Document Control Administrator (Finance)

What We Are Looking For

We are seeking a highly organized and detail-oriented Document and Change Control Administrator to manage document control and change management workflows within our electronic Quality Management System (eQMS). This role is responsible for ensuring documents follow proper routing, reviewing them for completeness and formatting, and maintaining compliance with ISO 13485, FDA 21 CFR Part 820, MDR and AS9100 requirements. The ideal candidate is highly organized, comfortable working with computers and electronic systems, and able to collaborate effectively with cross-functional teams to maintain compliance with standards and regulations. Be the cornerstone of quality that transforms compliance into our competitive advantage!

Hybrid Schedule

This role has a hybrid work schedule requiring the person to be onsite 3 days a week.

What's in it for You!

• Competitive Pay: $61,000 - $78,000 per year. Our employees are the best part of our company. We want you to feel valued, appreciated, and included. Because of this, we make sure your hard work is recognized.
• Paid Leave (US ONLY): Enjoy time away from work with Company paid holidays and a flexible working schedule through our paid time off (PTO) policy.Yep, you read that correctly. We are a Company that values you and makes sure you take time for yourself.
• 401(k): Prepare for a secure retirement with our 401k plan, which includes an employer matching contribution.
• Comprehensive Health & Wellness Plans: We offer a comprehensive benefit package that includes medical, dental and vision coverage, company-paid short-term and long-term disability insurance, as well as company-paid basic life insurance that supports you during your career with us. We believe that taking care of our employees is essential, and these benefits reflect our commitment to your health, security, and peace of mind.
• Global Team: With our state-of-the-art corporate headquarters in Rock Hill, South Carolina, our global team has a presence across more than 15 countries worldwide. Experience a workplace comprised of talented individuals who are passionate about serving our customers and each other.
• Innovative Culture: Innovation is at the heart of what we do! Since our founding in 1986 by Chuck Hull, the inventor of 3D printing, we have continuously pushed the boundaries of what is possible with additive manufacturing. When you join 3D, you will have the opportunity to work with cutting edge technology in an innovative and collaborative culture!
• Talent Development: At 3D Systems, we invest in talent programs to support employees with opportunities to grow, contribute, develop, and thrive in their careers.
• Connection & Engagement Opportunities: We strive to cultivate an environment where our diverse global workforce can connect and thrive. Our Employee Resource Group program, Employee Recognition program, and 3D Gives Back program, are just a few examples of how you will be empowered to build connections, celebrate wins, and make a meaningful impact.

What You Will Do

• Manage document control workflows by routing documents through the appropriate approval process in the eQMS.
• Review documents for accuracy, completeness, formatting, and adherence to company templates before release.
• Reformat documents as needed to comply with document control standards.
• Ensure proper version control and traceability of all documents within the eQMS.
• Maintain document integrity by preventing unauthorized changes outside the approved workflow.
• Act as a change analyst, reviewing and approving change orders for completeness, accuracy, effectiveness, and appropriateness before routing for final approval.
• Ensure all required information is included in change orders, challenging justifications or missing details when necessary.
• Monitor pending change requests and follow up to ensure timely processing.
• Assist with document retrieval during internal and external audits to demonstrate compliance.
• Collaborate with cross-functional teams (Quality, Regulatory, Engineering, etc.) to facilitate accurate and efficient document and change order processing.
• Provide basic training and support to employees on how to submit, route, and track documents in the eQMS.
• Serve as the primary contact for document control-related questions and troubleshooting.

What You Will Bring

Education and Experience Requirements:

• High School Diploma or GED required.
• Bachelor's degree strongly preferred.
• 2 years of experience in document control and/or change management within a regulated industry required.
• Strong ability to learn quickly, take initiative, and adapt to new processes in a fast-paced environment.
• Strong attention to detail.
• Proficiency in electronic systems and eQMS platforms for managing documents and workflows.
• Excels in fast-paced environments, staying focused and solution-oriented while balancing priorities and collaborating with diverse stakeholders.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent communication and collaboration skills, with the ability to work effectively across departments.

Preferred Experience:

• Experience working within medical device, pharmaceutical, aerospace, etc. is preferred.
• Experience working within an electronic Quality Management System (eQMS) is preferred.
• Familiarity with ISO 13485, FDA 21 CFR Part 820, MDR, or AS9100 compliance is preferred.
• Knowledge of Good Documentation Practices (GDP) and document control principles in a regulated industry preferred.

Applications accepted online through April 15, 2025

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