*Specialist (Project Management)

The University of Oklahoma Health Sciences campus, located in Oklahoma City, Oklahoma, is one of only four comprehensive academic health centers in the nation with seven professional colleges: Allied Health, Pharmacy, Dentistry, Medicine, Public Health, Nursing, and Graduate. The OU Health Sciences is the leading educator of future health care professionals in the State of Oklahoma. 

 An enrollment of 3600+ Health Sciences program students are located on two campuses (Oklahoma City and Tulsa) as well as six remote locations (Ardmore, Bartlesville, Duncan, Norman, Lawton, and Weatherford).  For Spring 2024, the Health Sciences enrollment is comprised of professional (58%), undergraduate (33%), graduate (8%) and non-degree/intercampus (1%) students.  The student community is comprised of 100+ different institutions with a hope and a commitment to research, caring, and healing.

 As a newly created department within the Health Sciences Senior Vice President and Provost Office, the OU Health Sciences Recruitment & Admissions team will provide support services for prospective and current students, alumni, and University partners. With a committed goal to increase enrollment and ensure the best educational experience for tomorrow's helpers, the OU Health Sciences is an exciting and dynamic place to serve, grow, and share in the University's life changing mission. OU Health Sciences Recruitment & Admissions is looking for a Recruitment & Admissions Specialist to join the team. The best candidate will be a self-motivated, dynamic individual with outstanding communication and interpersonal skills, who will represent the university to prospective and current students.

What's in it for you? On top of your salary (shown above), you will have access to a generous benefits package that includes: 

• 14 holidays each year and 18-22 hours of earned PTO per month 
• Insurance plans for you and your family 
• Retirement options, some that require no contributions from the employee 
• And much more! 

What you will do:

• Contribute to the success of the Health Sciences Recruitment and Admissions team and the overall mission of the University of Oklahoma by performing diverse administrative and receptionist tasks requiring good public relations, multi-tasking and organizational skills.  
• Target and recruit prospective students for admission to the University.
• Create and seek solutions to increase Health Sciences students' satisfaction and the overall lifecycle of the student experience into alumni status.
• Serve as a support to the Registrar as well as share the responsibility for maintaining central academic records and diplomas of students and alumni.
• Process transcript requests, enrollment verifications, state licensing forms, and degree verifications in accordance with University policies and procedures.
• Maintain and update student records including term activation, class scheduling, enrollments, degree audits, enrollment verifications, and academic transcripts.
• Apply policies and procedures to process applications for admission to the university including evaluation of academic and supporting credentials, audits transcripts and updates curricular requirements.
• Disseminate admission information at recruiting events.
• Maintain and update student records.
• Advise students and families regarding educational opportunities and options, admission and other requirements, policies and procedures and transfer of credit.
• Assist in coordinating programs for recruitment, open houses, orientations, and other student events.
• Provide administrative assistance to Recruitment & Admissions by answering phones, processing mail, and assisting walk-ins.
• Establish and maintain university partnerships across three campuses ensuring best practices for recruitment and admissions.
• Collaborate with the Health Sciences colleges and programs to increase efficiency and experiences with Health Sciences Recruitment & Admissions.
• Responsible for the daily processing, maintenance, and oversight of the records on behalf of the University.
• Participate in the development and implementation of both long-term and short-term strategic plans.
• Assist with the successful implementation of new student information systems, conversion of records, testing and training.
• Perform various duties as needed to successfully fulfill the responsibilities of Health Sciences Recruitment & Admissions.

Required Education: Bachelor's degree.

Equivalency Substitution:  Will accept 48 months related experience in lieu of a Bachelor's degree.

Skills:

• Effective verbal and written communication       
• Basic math skills
• Computer skills, including proficiency in navigating and maintaining databases
• Detail oriented for accuracy of data and information
• Highly organized and ability to handle multiple projects and deadlines
• Ability to communicate well and build rapport with students, faculty and staff
• Ability to read and interpret policy as well as State and Federal regulations
• Customer service

Certifications:

• Valid Oklahoma Driver's License or ability to obtain within 30 days of hire date.

Working Conditions:

• Physical:
  • Ability to bend, lift, stoop and carry. 
  • Ability to engage in repetitive motions. 
• Environmental:
  • Standard office environment.
  • Frequent exposure to pressure caused by deadlines and busy periods.
  • May be required to travel.  
  • Ability to work effectively with a wide range of constituencies.  
  • Requires contact with other departments and university officials.
  • Willingness to work extended and weekend hours during peak periods.

Departmental Preferences:

• Prefer experience with PeopleSoft system.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides