Supervising Office Assistant I (Finance)

The Riverside County Probation Department is seeking to fill the position of Supervising Officer Assistant I to support the Riverside Special Projects-Foster Care.

The incumbent will supervise the work of clerical staff, train staff on new procedures and policies, evaluate clerical staff performance, interview, and make recommendations on the hiring of new staff. Additionally, perform more complex clerical work with an emphasis on Foster Care, budgeting, and tracking the funding allocations.

Positions in this class are distinguished from those in Office Assistant III in that the latter functions in a lead capacity and/or performs the most complex and specialized clerical work while the former has full supervisory responsibilities. This class differs from the next higher level of Supervising Office Assistant II in that the latter normally is a second-level supervisor administering a large and/or highly complex clerical unit.

Seeking candidates with work experience in Foster Care, CWS/CMS system database, and budget and tracking funding allocations. Oracle PeopleSoft and Microsoft Office Suite (Word, Outlook, and Excel), and supervisory experience. A team player self-motivated and a resource to lead a group of staff.

Start time 7:00 AM or 8:00 AM.

Meet the Team!
The Riverside County Probation Department is a progressive criminal justice agency that believes in continuous improvement, searching and applying evidence-based and best practices, using measurable outcomes to evaluate programs, and doing our utmost to fulfill our mission and make Riverside County a safe and law-abiding community for its citizens. We recognize the value of a qualified, professional, dynamic, and diverse workforce and in building an organization that reflects the progressive community we serve.• Sets procedures goals for unit with emphases on Foster Care, budgeting and tracking of funding allocations; evaluates the amount and quality of work completed; motivates employees to improve quality and quantity of work; initiates a variety of corrective actions to solve work performance problems; documents corrective action.

• Supervises the work of a clerical staff; establishes work sequence, timetable, or priorities; makes work assignments; provides guidance to staff in resolving technical problems and machine operation.

• Prepares and signs performance evaluations; makes recommendations on employee disciplinary actions, dismissals, step increases, and promotions.

• Interviews, selects, and recommends on the hiring of new staff members; reviews performance evaluations with employees; conducts or directs the orientation of new staff members and the training of staff members.

• Resolves problems among assigned staff members; maintains time and attendance records; approves or denies requests for time off; designs physical changes to improve workflow.

• Performs complex clerical work as defined in the classification specification of Office Assistant III.

• May assist with writing policies and procedures for the unit; establishes and revises internal work policies, procedures, and controls concerning automated editing, typing, and type composing equipment to assure consistency, efficiency, and compliance with user needs.Experience: Three years of clerical experience. Either of the following may be substituted for one year of experience:

A copy of transcripts must be uploaded with application if using education to meet the minimum requirements.

Completion of 18 semester or 27 quarter units from a recognized college in secretarial sciences, office practices, business education, or a closely related field.

OR

Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field.

Knowledge of: The principles and techniques of supervision; correct English usage, grammar, spelling, vocabulary, punctuation, format and style; modern office practices and procedures including preparing correspondence and reports, and filing; standard office equipment including the programming of a variety of material information processing equipment; the capabilities and applications of information processing equipment.

Ability to: Supervise subordinates; perform complex clerical work involving independent judgment and initiative; read and interpret information from charts, graphs, and tables; gather data and organize it into report format; understand and interpret laws, rules, regulations, and written policies and procedures, and apply them to specific situations; supervise subordinates. Education/Required Documents Guidelines: Upload a copy of any official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).

Contact Information

For more information regarding the position, please contact the recruiter Andrea Evans at 951-955-3572 or via email at aevans@rivco.org .