Contract Specialist/Administrative Assistant (Administrative)
Organization Overview
PUC National is a non-profit organization that serves to promote, support, benefit, replicate, and carry out the purposes and mission of Partnerships to Uplift Communities (PUC) Schools.
We have a contractual relationship with Partnerships to Uplift Communities (PUC) Schools to provide a variety of support services to the schools in NE Los Angeles and the NE San Fernando Valley. This includes but is not limited to Finance, Human Resources, Operations, IT and Data Management, facilities identification and acquisition, fundraising, grant management, college access, alumni relations, charter development and renewal, and compliance.
The Team Member we are searching for
The ideal Contract Specialist/Administrative Assistant believes in and is passionate about the mission and commitments of PUC National and exhibits this through their leadership, reflection, and collaboration to ensure schools' success across the organization. This role will provide administrative support to the contracts team and other administrative work. The role is onsite located at the Burbank Office.
What you will need to accomplish:
Contract Specialist Responsibilities
- Gather and prepare a complete contract package
- Check submitted documents for completeness and compliance with applicable regulations and company policy
- Work with the contracts team, school staff, and vendors to create and finalize contracts
- Catalogue and track expiration dates and facilitate timely renewal
- Communicate approved contracts and vendors to school leaders and other management
Administrative Responsibilities
- Assist with preparation for monthly board meetings
- Attend board meetings and transcribe minutes from recordings
- Provide front office coverage – to include support with mail, phones and office maintenance
- Assist with the preparation and submission of executives' credit card logs to finance department
- Assist with organizing organization's events
- Provide general administrative support
- Perform other duties as assigned
What do we require from you?
Minimum Qualifications
Education:
-
Bachelor's degree from an accredited college or university in related field, or equivalent training and experience required
Experience:
- 3+ years of administrative experience required
- Experience working with contracts a plus
Skills and Abilities
- Proficient with Microsoft Suite: Word, Excel, PowerPoint, and Outlook
- Excellent communication skills (verbal and written)
- Excellent customer service skills
- Ability to attend evening board meetings
- Hold a valid California driver's license for occasional tasks
- Ability to organize a daily workload by priorities
- Ability to meet deadlines in a fast-paced environment
- Must be flexible and team-oriented
- Bilingual in Spanish desired
- Strong work ethic, accountability, and ownership of work
- Regular attendance, dependability, and punctuality in conformance with the standards are essential to the successful performance of this position
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Occasionally required to kneel, climb and reach with hands and arms above shoulder level, lift up to 30 pounds. To bend, sit, stand, squat, stoop, walk, push, pull, and reach with hands and arms at shoulder level or below. Always required to wear the appropriate safety equipment for the task, which may include gloves, goggles, aprons, belts, etc.
Compensation & Benefits:
- This is a full-time exempt, salaried position $68,640-72,500
- Our benefits include:
- Comprehensive group health benefits package, including medical, dental, and vision and additional voluntary benefits
- 403b Retirement Plan with an annual contribution match
- Paid Time Off
- Ongoing Professional Development
DISCLAIMER: This job description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Nothing in this position description changes the at-will employment relationship existing between the Institution and its employees.
PUC National is an equal-opportunity employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.
