AP Coordinator (Architecture)
GENERAL SUMMARY:
Accounting Coordinators ensure that the accounting department operates smoothly and handles communications between the different parts of the accounting department and other internal and external parties. They maintain records, prepare financial reports and paperwork, and ensure that all work is completed in a timely manner and in accordance with company policy, state, and federal regulations.
ESSENTIAL DUTIES AND ACCOUNTABILITIES:
Working with other members of the accounting department to compile, analyze, and report financial data.Making journal or ledger entries.Preparing weekly, monthly, and yearly financial reports and budgets.Assisting with tax preparation, audits, and identifying and resolving discrepancies.Act as a point of contact between internal departments and accounting, serving as a liaison between accounting and external parties, including clients, suppliers, and lenders.Using bookkeeping software and entering information into company files or databases, ensuring that all financial records are complete and accurate.Ensuring that company bills are paid timely.Implementing and enforcing financial and inventory controls.Staying current on company, local, state, and federal financial regulations and policies.Performs additional duties and responsibilities as deemed necessary.
RESPONSIBILITY FOR WORK OF OTHERS:
SPECIAL SKILLS AND ABILITIES REQUIRED:
Excellent verbal and written communication, interpersonal, time management, problem-solving, and math skills.Strong understanding of accounting principles and financial reporting.Proficiency with computers and strong typing skills are required.Proficiency with Excel is required Experience with Sage Intacct and/or Quickbooks is a plus.High level of accountability, accuracy, and efficiency, especially when multitasking.
EDUCATION:
High School Degree or GED
EXPERIENCE:
2 years of related experience in accounting
OTHER JOB REQUIREMENTS:
None
COMPETENCIES:
Build Credibility and TrustCollaborate with Othersutilizes effective communication skillsDeliver ResultsAnalyze Problems & Make DecisionsDemonstrate ResilienceLearn Continuously
WORKING CONDITIONS: (Include information essential for successful job performance).
Check capacity for each activity in an eight-hour day:
PHYSICAL DEMANDS
NEVER
OCCASIONALLY
FREQUENTLY
CONTINUALLY
Sit
x
Stand
x
Walk
x
Bend/Stoop
X
Squat
X
Crawl
X
Climb
X
Reach Above Shoulder Level
X
Kneel
X
Balance
X
Lift, Carry, Push, Pull
Maximum 10 Lbs.
X
Maximum 20 Lbs.
X
Maximum 50 Lbs.
X
Maximum Over 50 Lbs.
X
Must Be Able To
See
X
Hear
X
Speak
X
Use One Hand
X
Use Both Hands
X
Environmental Conditions
NEVER
OCCASIONALLY
FREQUENTLY
CONTINUALLY
Involves Being
Inside
X
Outside
X
Exposed to Temperatures of
32F and less
X
100F and more
X
Wet & Humid Conditions
X
Noise, Vibration
X
Fumes, Dust
X
Hazards, Exposure
NEVER
OCCASIONALLY
FREQUENTLY
CONTINUALLY
Infectious Wastes
X
Toxic Chemicals
X
Needles/Body Fluids
X
Radiation
X
Chemotherapeutics
X
Occasionally = 1% to 33% of the time frequently = 34% to 66% of the time
Continually = 67% to 100% of the time
OTHER WORKING CONDITIONS: (Include any unpleasant conditions, travel required as well as any circumstances that influence the ability to perform the job effectively).
Frequent interruptions (face-to-face, phone or email) 5% or less travel
DISCLAIMER
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
