Admin Assistant (Finance)
Birch Family Services is a leading provider of education, employment, and community support services for individuals with autism and developmental disabilities and their families in New York City. Every year, the organization supports more than 2,000 people across 31 locations in Manhattan, Queens, Brooklyn, and the Bronx. From preschool to graduation, employment, housing, and beyond; Birch Family Services provides fully integrated programs and services to support individuals in achieving their goals across their lifetime.
POSITION SUMMARY
The Administrative Assistant provides daily administrative support to site administration and staff. S/he acts as site liaison to Human Resources, Administration, Payroll, and Accounts Payable, MIS and often students and parents. His/her activities are focused on facilitating an efficient and effective administration that supports staff and student safety, optimal learning environments for students, regulatory compliance, communication within the program and staff satisfaction.
ESSENTIAL RESPONSIBILITIES
1. Scheduling appointments, responding to callers and visitors, supporting administrative staff as needed.
2. Provide secretarial and bookkeeping support as needed.
3. As required by the Principal, performs or supervises a variety of administrative tasks including payroll, attendance, record keeping and reporting, benefits, surveys, emergency contacts, maintaining the privacy of student and staff records.
4. May function as the Fire Marshall.
5. Interfaces with families regarding school policies and student needs.
6. May participate in various committees including school safety, emergency preparedness, administrative planning, etc.
7. Maintains, creates, or supervises the maintenance of various automated reporting systems for the school.
8. Comply with regulatory requirements and school policy and procedures in all areas and maintain clean and organized work and common areas.
9. Maintain appropriate and effective interpersonal relationships with team and department members, parents, other staff, supervisors, administrators, and outside agencies. Demonstrate:
a. Open communication, flexibility and the ability to learn and utilize team building strategies.
b. The ability to self-evaluate, to utilize supervision and problem solve.
c. The ability to both offer and accept assistance to/from others.
10. Other related duties as assigned.
QUALIFICATIONS
Education
High School diploma required; college degree preferred.
Experience
Minimum of 1-3 years of administrative assistant experience.
