EXECUTIVE ASSISTANT II (Finance)
The County's Department of Public Social Services (DPSS) is seeking a qualified Executive Assistant II for the Finance and Forecasting Division .
The ideal candidate for the Executive Assistant II position will exhibit exceptional organizational abilities, effectively managing multiple tasks and priorities while ensuring smooth operations. They will have advanced time management skills, demonstrating efficiency in meeting deadlines. The candidate should possess superior communication skills, both written and verbal, allowing for seamless collaboration with executives, team members, and external stakeholders. They will demonstrate meticulous attention to detail, ensuring accuracy in all scheduling, documentation, and correspondence. The candidate should have strong problem-solving capabilities, utilizing strategic thinking to address challenges and implement effective solutions. Additionally, proficiency in technology, particularly in Microsoft Office Suite and scheduling platforms, will enhance productivity. Discretion and professionalism in handling confidential matters are essential, as well as adaptability to dynamic work environments and the ability to respond to changing priorities. The individual must have strong interpersonal skills and the capacity to proactively support executives in making informed decisions.
The most competitive candidates will have experience in DPSS programs, including children's services, adult services, and self-sufficiency divisions, along with a general understanding of the operations within these departments and programs. The ideal candidate will also possess executive or secretarial experience, as well as leadership or supervisory experience in clerical roles. Exceptional customer service skills, strong verbal and written communication abilities, and proficiency in Microsoft Office Suite are also key qualifications.
Meet the Team!
The Riverside County Department of Public Social Services (DPSS) is comprised of employees who work collectively and in partnership with community-based organizations to serve the needs of the community.•Take and prepare minutes of meetings.
•Type correspondence, memoranda, reports, documents, orders, payrolls, briefs and statistical data such as charts, tables, and graphs.
•Set up and maintain office files, record and index using computer applications that include use of electronic mail, word processing, spreadsheet and special databases.
•Maintain control files to monitor status and expedites the completion of staff assignments.
•Schedule appointments, coordinate time, place, and participant arrangements for meetings.
•Sort, screen, and route incoming mail.
•Provide general information to office and telephone callers and/or refer them to appropriate party.
• Compile and summarize information, data, and figures for reports.
• May lead subordinate staff in routine clerical assignments.
• May serve as secretary to an assigned Commission; arrange meetings and schedule appointments; answer correspondence independently; prepare weekly meeting agenda; assemble data, reports, and material prepared by Department staff for Commissioners and Commission meetings as required. OPTION I
Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.
Experience: One year in a secretarial capacity performing a wide range of complex clerical and secretarial support duties with Riverside County.
OPTION II
Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.
Experience: Three years of broad and varied clerical experience, one year of which must have been in a secretarial capacity performing a wide range of complex clerical and secretarial support duties. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sciences, office practices, business education, or a closely related field to the assignment may substitute for one year of nonspecialized clerical experience.)
ALL OPTIONS:
Knowledge of: A wide variety of typing layouts and formats; Business English, including spelling, punctuation, grammar, capitalization, and word usage; indexing and filing rules and systems; the operation and uses of office equipment including personal computers, calculators and copiers; modern office and record keeping procedures and practices; basic arithmetic; County customer service objectives and strategies; telephone, office, and online etiquette; current technology and trends in the profession.
Ability to: Operate standard and modern office equipment; proofread and review work for accuracy and completeness; input and retrieve data from computerized record keeping systems; prioritize and route telephone calls and mail; monitor staff assignment deadlines; establish effective working relationships with management, employees, and employee representatives. Other Requirements
License/Certificate: Possession of a valid California Driver's License is required.
What's Next?
This recruitment is open to current County of Riverside employees only.
Applicants who are current employees of the Department of Public Social Services (DPSS) may be considered before other applicants depending on the volume of applications received.
Qualified applicants may be considered for future vacancies throughout the County.
For questions regarding this recruitment
Contact Bianca Galaviz at bgalaviz@rivco.org with any questions regarding this recruitment.
