Receptionist (Administrative)

Job Type: PART TIME/WEEKEND

Reports to: Business Office Manager

Full Wage Range: $16.28-$21.00

Provides clerical support, ensuring the smooth operation of the Community. This role involves greeting and welcoming residents, families and other visitors with a friendly and positive demeanor, as well as handling various administrative tasks.

Key Responsibilities:

• Greet and welcome Families, Clients, Visitors, tours and all others
• Answer telephone calls, take messages, or forward calls.
• Check visitors in and direct or escort them to specific destinations.
• Inform employees of visitors' arrivals and cancellations.
• Maintain the visitor sign-in log.
• Handle incoming and outgoing mail.
• Schedule appointments and maintain meeting room bookings.
• Maintain and tidy the reception area.
• Perform other duties as assigned.
• Maintain the confidentiality of all resident care information, including protected health information.

Supervisory Requirements:

• This position has no supervisory responsibilities.

Qualifications:

• Education: High school diploma or GED required.
• Experience: Previous administrative or receptionist experience preferred.
• Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees.
• Mathematical Skills: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Certificates, Licenses, Registrations: Basic knowledge of Microsoft Suite products, clerical functions, and multiline phone systems required.

Physical Demands:

• Occasionally lift and/or move up to 25 pounds.
• Prolonged use of a desktop or laptop computer.
• Regularly required to sit, stand, walk, talk, read, or hear.
• Frequent use of office-related equipment, including copier/scanner/fax, telephone, and calculator.
• No travel required.

Work Environment:

• The noise level in the work environment is typically low to moderate.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Note: Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

Summary of Benefits

We are proud to offer our staff low monthly premium payments for employees and dependents will be as follows:

Medical, Dental, Vision

401(k) plan with employer match

Generous paid time off for vacation accruing at 4 hours a month, sick days, and 7 paid Holidays each year (for full time employees)

EOE/M/F/VETS/DISABLED - At Colonial Vista Senior Living, it is our promise to personally touch lives every day. It is a philosophy of caring based on our core values Excellence, Trust, Accountability, Mutual Respect, and Love, that are at the center of all that we do. We are committed to a diverse and inclusive workforce that represents all of us, coming from different experiences, cultures, backgrounds, and viewpoints. Inclusion is the way we treat one another and how we celebrate what makes us different.

Pay: $16.28-$21.00 per hour depending on experience and education.

The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.