Bureau Secretary (Finance)

Job Description

Division/Unit: Trial Division

Civil Service Title: Community Associate

Position Title: Bureau Secretary

Salary Range: $52,935 - 52,935

Job Description:
The New York County District Attorney's Office (DANY) has an opening for a Bureau Secretary in the Trial Division. The Trial Division is responsible for the investigation and prosecution of crimes committed in Manhattan. In this position, the Bureau Secretary is responsible for providing highly skilled secretarial and administrative support to Assistant District Attorneys (ADAs) and Professional Staff.

Responsibilities include but are not limited to:

• Performs secretarial tasks, administrative, research, and clerical tasks.
• Maintains petty cash.
• Assists ADAs in case related tasks including but not limited to searching legal databases and listening to audio calls and watching body worn camera.
• Serves as back-up to the Bureau Administrator as needed, including but not limited to back-up supervision of the paralegals and analysts.
• Works with bureau supervisors to ensure efficient management of bureau operations.
• Orders bureau supplies and maintains appropriate inventory.
• Updates and maintains bureau databases and updates information accordingly.
• Acts as liaison to interoffice units including Grand Jury, Payroll, Operations, Records, Fiscal, IT, Telecommunications, and Clerk's Office.
• Maintains all bureau equipment.
• Perform related administrative duties as assigned.
• Serve as a back-up to the Assistant Bureau Secretary as needed, including but not limited to last minute schedule changes and coverage resolution.
• Perform related duties as assigned.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

• Bachelor's degree from an accredited college.

Preferred Requirements/Skills:

• Bilingual Spanish.
• Public Notary license.
• Experience in the Criminal Justice System.
• Ability to work nights, weekends, holidays, and overtime.
• Superior interpersonal, organizational, and communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to maintain, update and edit existing and new in-house proprietary databases.
• Ability to work with frequent interruptions and adapt to changes in workflow.
• Ability to work independently and manage multiple short-term projects.
• Ability to follow directions and apply proper policies, procedures, and guidelines.
• Strong attention to detail and high concern for data accuracy.
• Ability to perform under pressure in a fast-paced environment, detail oriented and self-motivated.
• Dependable team player who works collaboratively and cooperatively with Office staff.

How to Apply:

• Apply with a Cover Letter and Resume.

Hours/Shift

• Monday through Friday, from 9 am to 5 pm.

Minimum Qualification Requirements:

• High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
• Education and/or experience which is equivalent to \"1\" above.

Additional Information:

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
• Authorization to work in the United States is required for this position.

Public Svc Loan Forgiveness:

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement:

• City Residency is not required for this position.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.About Us

The New York County District Attorney's Office serves and protects the People of New York through the fair administration of justice, without fear or favor. The Office's professional staff perform a variety of key functions, including supporting the Trial, Investigation, and Appeals Divisions, as well as other prosecution support and office functions. Our support staff receive a competitive salary and a generous benefits package, as well as unparalleled opportunities for professional development.

The New York County District Attorney's Office is an Equal Opportunity Employer, committed to recruiting and retaining a diverse and culturally responsive workforce. Given the diverse nature of our community, the ability to work with people of different backgrounds is critical. The Office seeks to have a staff that reflects the diversity of the community that we serve. To that end, all applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.About the Team

The Professional Staff Recruitment Team at DANY supports the Office's initiatives to have a staff that reflects the diversity of the community that we serve. We seek employees that are interested in a career in the public sector and will support the Office's initiative of Moving Justice Forward.

For questions or inquiries, please contact Recruitment@dany.nyc.gov.