Project Administrator (Finance)
Overview
Join our team of leaders in system integration, engineering & design, fabrication, & training. Due to continued growth, we are seeking administrative/office management support to help successfully and efficiently help run our office, as well as provide exceptional support to our employees, managers and customers.
Responsibilities
- Collect and enter data into project specific forms and software
- Track client approval of all payroll, accounting, and submittals
- Manage employee training records
- Assist directors, project managers, and safety professionals with reporting
- Assist marketing with promotional material procurement
- Assist project managers with procurement tracking
- Work with corporate administrative staff as required on day-to-day and project work
- Coordinate construction bid packages with SSI trusted partners
- Assist Operations with purchasing and billing activities as assigned
- Provide administrative support functions as needed or requested by the operations team
- Typing, filing, copying, project assistance, and form updates
- Schedule travel arrangements as requested
- Assist in the generation, design and conformity of all corporate forms, business cards, stationery, calendars, as well as tags, stickers and specialty QA forms
- Interface with accounting on paperwork problems or investigation requirements
- Maintain and keep office and safety supplies
- Coordinate the acquisition of PPE and technician uniforms
- Scan and post all credit card receipts as needed
- Perform special projects as requested
- Other duties as needed or assigned by Management
Qualifications
- High School diploma; some college a plus
- Professional in appearance and attitude both internally and with the public
- At least 2 years of successful experience working in an administrative support role
- Able to work in a fast-paced, self-directed entrepreneurial environment
- Exceptional verbal and written communication skills
- Highly proficient computer skills; including MS Word, Excel, Outlook, and Internet search skills
- Excellent telephone personality skills
- Strong organization skills; excellent time management skills
- Highly energetic and self-starter
- Able to multi-task the activities with shifting priorities
- Must be honest and reliable
- Must be able to read, write, and fluently speak English.
Pay Range
USD $20.00 - USD $25.00 /Hr.
