Clerk of the Board Assistant (Finance)
ABOUT THE POSITION
The County of Riverside's Clerk of the Board of Supervisors has vacancies for Clerk of the Board Assistants in Riverside.
The Clerk of the Board Assistant will will support the Clerk of the Board Office. Duties may include general clerical assignments, data entry, scheduling hearings, records management, taking meeting minutes, processing claims and summons, front desk customer service, mail sorting, phone call routing, and assisting with other administrative responsibilities.
Competitive candidates will have experience with data entry, customer service, or experience taking minutes, processing tax bills, preparing legal documents, etc. The ideal candidate will have a strong attention to detail as well as excellent organizational and time management skills.
Meet the Team!
The Clerk of the Board supports the Board of Supervisors which is the governing body of the County, certain special districts and the Housing Authority. The Board enacts ordinances and resolutions, adopts the annual budget, approves contracts appropriates funds, determines land use zoning for the unincorporated area, appoints certain County officers and members of various boards and commissions.
EXAMPLES OF ESSENTIAL DUTIES
• Review documents to be placed on the Board agenda; review documents for proper wording of requests; identify the types of actions required such as Minute Orders, Resolutions or Ordinances; classify by category the action to be completed and ensure the proper placement of items on the agenda.
• Type, proofread and print agendas; verify that all attachments to letters such as maps, agreements, leases, reports, bonds, deeds, etc., are attached for Board review; assign agenda numbers to items appearing before the Board.
• Assist in Minute Order preparation; prepare material needed by County Counsel or other governmental agencies to draft Resolutions or other documents; assist in the distribution of Minute Orders, Resolutions, Ordinances, or other information resulting from Board action to departments, agencies, commissions, other branches of government, or other concerned individuals.
• Prepare public and legal notices; make arrangements for timely publication of notices in newspapers; draft formal notices of posting, remit documents to affected agencies and post information for members of the public.
• Compose Statement of Proceedings for Board of Supervisors meetings for distribution and provide support in the preparation and/or distribution of the Board Meeting Proceedings; answer telephone and public counter inquiries pertaining to Board meetings and activities.
• When providing support in the Assessment Appeals Division, assist in processing Assessment Appeals Applications; schedule Assessment Appeals Hearings before an Appeals Board or a Hearing Officer and prepare and distribute calendar of the meetings; notify the applicants and the Assessor's Office regarding the time and place of the hearing; prepare and maintain agendas and all pertinent records for hearings; swear in applicants and witnesses for the hearings; verify that materials required for the hearings are complete; record the pertinent minutes of the hearings and the final action of the Board, and compute the new assessed values as determined by the Board; prepare notices informing applicants of the Board's action and the procedures to be followed; complete assessment applications by recording the Board's decision; answer inquiries from taxpayers concerning the filing of applications for equalization of assessments and appeals procedures.
• Accept tort claims and lawsuits filed against the County, including processing claims, summonses and subpoenas; notify Risk Management and/or County Counsel, including scanning all documents received and forwarding to the appropriate department for handling; review claims for completeness and compliance with applicable government code; prepare and mail correspondence, including notices of disposition; answer inquiries from constituents and department staff; maintain official records, including database and retrieval of information in response to public records requests.
• Review the work of incumbents in the maintenance of the official records of the Board of Supervisors and the retrieval of information from the records; review a variety of reports, forms, and records for accuracy, completeness, and compliance with applicable County Ordinances.
• Receive and screen a variety of visitors and telephone callers; ensure that inquiries are promptly answered or referred to appropriate sources; answer questions involving searching for and summarizing technical data, laws, policies, or procedures; answer routine, difficult and hard-to-handle inquiries from all County departments, agencies and members of the public regarding the County or applicable policies and procedures; provide information to the public or interdepartmental representatives in situations where judgment and interpretation of departmental policies and regulations are required; gather and summarize data on a wide range of subjects requiring a knowledge of the functions, services and operations of County departments.
• Receive bids, answer questions on awards and return successful bidder checks.
• File negative declarations and notices of determination in accordance with California Environmental Quality Act.
• Perform computer-assisted indexing of all records of the Clerk of the Board; support records conversion and retrieval programs as directed.
• Compile a variety of narrative and statistical reports which require locating sources of information, devising forms to secure the data and determining proper format for finished reports; design or revise office forms; perform complex clerical work requiring the application of laws, policies, procedures, and specialized terminology; prepare and process materials which require the review of complex source material and a thorough familiarity with policies, procedures, terminology, and various applicable laws in order to obtain the necessary data.
• Establish and maintain complex filing systems of confidential and administrative materials.
• Screen incoming correspondence and perform routine follow-up to ensure that deadlines are met; arrange correspondence for reply in order of priority with appropriate background material attached for reference; initiate replies to routine correspondence; compose correspondence and other materials requiring the application of subject matter knowledge and discrimination in the selection of data; independently compose correspondence for a Supervisor's signature as needed.
• May arrange meetings; ensure that notifications are made, the agenda is prepared and distributed, and location is reserved; may attend meetings and conferences to assist the Clerk of the Board or Supervisor in the presentation and gathering of information; make travel arrangements and lodging reservations.
• Maintain time and expense records and submit claims and time reports.
• Relieve the Clerk of the Board and other administrative staff performing complex work of routine administrative responsibilities.
MINIMUM QUALIFICATIONS
OPTION I
Education: Graduation from an accredited college or university with an associate degree, preferably with major coursework in business or public administration, political science, economics, or a closely related field.
OPTION II
Experience: Two years of varied clerical experience, preferably with responsibility for providing support to a legislative or executive body.
ALL OPTIONS
Knowledge of: Office practices and procedures followed to process a variety of documents and provide clerical support to the Board of Supervisors; methods, procedures and filing systems used to record, store and retrieve Resolutions and other records of Board actions; basic procedures and practices related to formal board meetings; clerical processes used to receive construction bids, process sale of school bonds and publish and establish hearing dates pertaining to activities of special districts or other governing bodies; modern office procedures including preparing correspondence, legal notices and bid invitations.
Ability to: Compose clear and concise correspondence; interact with and resolve matters with members of the public; answer less difficult questions pertaining to Clerk of the Board or County procedures; provide administrative support during formal board meetings; compose Board of Supervisor minutes and summaries that accurately interpret actions and Board intent; provide administrative support in setting and organizing items for Board consideration.
Other Requirements:
While a valid CA driver's license is not required, it is preferred.
SUPPLEMENTAL INFORMATION
For specific questions regarding this position, contact Amanda Campos at acampos@rivco.org .
BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.
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APPLICATION INFORMATION
Veteran's Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference.The Veterans Preference Policy, C-3 is available here: https://rivcocob.org/board-policies
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability
Proof of Education
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.
If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.
Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.
Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.
General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.
Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com .
If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.
MEDICAL/DENTAL INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution, as governed by the applicable Management Resolution, to contribute towards the cost of these plans. Vision coverage is provided through Vision Service Plan (VSP) at no cost to employee or eligible dependents.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
- Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
- Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
- Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. Effective July 1, 2023 employee contributions are 7.25% and will increase to 7.75% effective July 1, 2024.
A new member is defined as any of the following:
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
401(a) MONEY PURCHASE PLAN: County contribution of $50 per pay period towards choice between two 401(a) plan providers.
VACATION ACCRUAL (Bi-Weekly Accrual):
0 through 3 year = 80 Hours (10 Days)
4 to through 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)
Maximum Vacation leave accumulation is 480 hours.
SICK LEAVE: Four (4) hours Sick leave accrual per pay period with unlimited accrual.
HOLIDAYS: Normally 12 paid holidays per year.
BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 days can be taken from use of accrued Sick leave balance).
BASIC LIFE INSURANCE: $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.
LONG-TERM DISABILITY (LTD): Benefit pays 66.67% of earnings to a maximum of $10,000 per month; 30-day waiting period; pays to age 65. Benefit may be coordinated with other available leave balances to provide up to 100% of pay.
POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the Management Resolution or applicable bargaining unit.
OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding, Management Resolution, or Salary Ordinance. Please contact the recruiter listed on the job posting directly for more information.
